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What Is Inventorial Equipment

Inventorial Equipment includes items owned by or in the custody of UC Merced that:

  • Have an acquisition cost of $5,000 or greater (including sales tax, shipping and any installation costs).
  • Are not disposable or consumable.
  • Are stand alone.
  • Have a useful life of at least one year.
  • Qualify as tangible personal property (can be appraised for value).
If the item costs less than $5,000 (including sales tax, shipping and any installation costs), it is not considered inventorial equipment and does not need to be tagged with a UC Merced asset tag.

Ways to Acquire Inventorial Equipment

  • Purchase. UCM purchases equipment from an outside vendor using the purchase order process.
  • Gift. Outside sources such as manufacturers and philanthropic organizations often donate equipment to UCM.
  • Loan. Your department may receive equipment on loan from other departments, UC campuses, or outside agencies.
  • Transfer. Your department may receive equipment transferred from other departments, UC campuses or outside agencies.
  • Fabrication. Your department may fabricate equipment. A fabrication is an item manufactured from component parts.


The head of the custodial department and the Principal Investigator have primary responsibility for the care, maintenance, records, physical inventory, control, and disposition of inventorial equipment. They must maintain up-to-date departmental records and, if a contract is involved, fully inform the Equipment Management Department as to all provisions of each document regarding the care, custody, maintenance, records, control and all transactions involving said property (BUS 29).